Cashier & POS execution
Pump sales, item sales, attendant validation, split tenders, and checkout workflows direct from the station counter.
KSS-SFMS · Station Fuel Management
Run the whole forecourt from one disciplined station workflow.
From cashier POS and fiscal invoices to tanks, deliveries, adjustments, cash-drop reconciliation, and sales reporting — KSS Station Fuel Management keeps daily station work connected, accurate, and visible across the full retail cycle.
Retail station control
Built for disciplined forecourt operations and dependable accountability.
KSS Station Fuel Management helps station teams serve customers faster, control fuel movements more accurately, reconcile every shift with less manual effort, and keep management reporting ready across the full retail cycle.
- Pump sales, item sales, attendant validation, split tenders, and clean checkout.
- Tank levels, deliveries, stock counts, price updates, and totalizer positions.
- Structured shift close for cash, card, and mobile money with clear exceptions.
- Transaction records, receivables, fiscal output, and management reporting aligned.
Core capabilities
Everything the station does, in one accountable system.
Wet stock & tank visibility
Track tank levels, deliveries, stock counts, price updates, and totalizer positions with stronger operational discipline.
Shift & cash reconciliation
Close shifts with clear totals for cash, card, mobile money, and unresolved exceptions before the day is finalized.
Invoices, ledgers & reports
Keep transaction records, receivables, purchase documentation, fiscal output, and management reporting aligned.
Pricing & adjustments
Update pump prices and apply stock or pricing corrections inside a controlled, audit-friendly explanation trail.
Users & access control
Control who can sell, reconcile, adjust, or administer the station with properly assigned roles and permissions.
New · Forecourt Handheld
Sell LPG and lubricants right at the pump.
The new-generation forecourt handheld: the attendant sells at the pump island, the sale waits at the till like a pump, and the cashier takes payment. Every sale carries the attendant’s name, and nothing is typed twice.
Real KSS screens, captured on a test system with sample data.
Tag in, signed out after every sale
Attendants sign in with their tag or a PIN and are signed out automatically after every sale, so each sale belongs to the right person.
Lubricants
Scan the barcode or search by name or code, set the quantity and send it to the cashier — while the customer is still at the pump.
LPG cylinders
Pick the size. A customer who brings an empty pays for the gas; a new customer pays for the gas and the cylinder.
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Closing meter readings
Open only after the shift ends, then entered blind, one nozzle at a time, on a large keypad — no early or guessed readings.
On the till · POS
The pump-strip tile.
Handheld LPG and lubricant sales wait on the till just like a pump, showing how many are waiting and their total. Lines arrive priced and locked — the cashier cannot change or delete them, only take payment.
Real KSS screens, captured on a test system with sample data.
Back office · Forecourt Handheld
LPG stock that keeps itself honest.
- Map each LPG cylinder size to its gas item and its cylinder item, once.
- Live stock per size: full cylinders, cylinders and empties — empties are worked out, never typed.
- Only an administrator can void a handheld sale, with a reason kept in the audit trail.
- Promotions never apply to handheld sales: they settle at the price the attendant sent.
- Handheld LPG and lubricant sales also appear in Attendant Balancing and at head office.
What’s new in KSS-SFMS
Tighter controls, from the tank to the invoice.
Meter-reading lock
Closing totalizers cannot be entered before the shift ends. A genuine early correction needs a supervisor override with a reason — fully audited.
Attendant Balancing sheet
One sheet per attendant: pumps, a meter check per pump, cash drops, LPG and lubricant sales — signed off electronically with PIN or password, and open to head office.
Point of reorder
Tank-cover alerts warn before a grade runs low and recommend an order quantity that fits the tank and fills whole truck compartments.
Fuel ordering, end to end
The fuel purchase order PDF is e-mailed to the supplier or sent from your own mail app. The delivery is received into an LPO that compares ordered, delivered and measured volumes.
Regulated fuel prices protected
Purchase orders never change pump prices. Fuel prices change only on the Fuel Prices screen or through the price scheduler — controlled and on the record.
One fiscal invoice per pump sale
Walk-in customers get one fiscal invoice per pump sale; business customers are invoiced with their tax number at checkout.
The whole forecourt, fiscalised
LPG and lubricants are fiscalised together with fuel, so every forecourt sale lands on a compliant record.
Revenue-authority certified fiscal invoicing · adapts to each country’s tax and fiscal rules
Device web tools
Open the forecourt controller and tank-gauge web consoles from inside KSS, for any controller with a network address — plus a live forecourt status panel.
Shelf labels
Print shop price labels as an A4 PDF, on standard label sheets or your own custom layout.
An expert on every back-office screen.
Press “Ask KSS AI” and ask in your own words — how to close a shift, which tank is lowest, why an invoice is not filed. Step-by-step help and live answers, within each user’s permissions.
20+Operating screens
1 shiftClean close, every day
FullWet-stock traceability
FiscalInvoice-ready output
Screen tour
Twenty real screens from the station workflow.
Move through the system the way a station team does — counter to close, delivery to dashboard.
ZRA Smart Invoice · Compliance
A ZRA-certified Pump-to-Smart-Invoice station.
KSS is certified by the Zambia Revenue Authority (ZRA) as a Pump-to-Smart-Invoice provider: every fuel sale becomes a fiscalized Smart Invoice, validated and transmitted to ZRA in real time — alongside cleaner records for sales, stock, pricing, shifts, and reconciliation.
- ZRA Smart Invoice issued straight from the pump, with TPIN, VAT, and a verification code.
- User-level accountability on sales, deliveries, adjustments, and closing balances.
- Structured shift-close and end-of-day reconciliation for easier review.
- Audit trails for price changes, stock variances, and operational corrections.
See KSS-SFMS on your forecourt.
We will tailor a walkthrough to your station network, your products, and the way your teams reconcile.