Central pricing
Set fuel and product prices at head office and push controlled changes to every station, with a full change history.
KSS-HOS · Head Office System
One head office, sitting above every station you run.
KSS Head Office System is the central retail back-office for multi-station operators. It consolidates pricing, wet stock, sales, receivables, and finance from across the network into one controlled view — so the boardroom sees the same truth as the forecourt.
The corporate layer
Stop reconciling stations by spreadsheet.
Each station runs KSS at the forecourt. The Head Office System rolls those stations up automatically — pricing, stock, sales, and finance flow into one back-office where head-office teams set policy, monitor exceptions, and report on the whole network at once.
- One source of truth across every site, every day.
- Set prices and policy centrally, push them out to the forecourt.
- Catch variances and stock exceptions before they become losses.
- Consolidated reporting ready for management and ownership.
Head office
Policy, pricing, and oversight set once, centrally.
Every station
Forecourt data flows up automatically, in real time.
One report
Network performance, consolidated and review-ready.
Under control
Exceptions, variances, and approvals in one place.
What consolidates
The whole network rolls up — automatically.
Network wet stock
See tank levels, deliveries, variances, and stock value across every site in one consolidated wet-stock position.
Sales & revenue
Consolidate daily sales, fuel mix, and payment channels into network revenue with drill-down to any station.
Receivables & finance
Roll up debtors, creditors, and account balances so finance sees total exposure and follow-up across the group.
Shift & reconciliation oversight
Monitor which stations have closed and reconciled, and where exceptions still need head-office attention.
Roles & governance
Control who sees and approves what, by station and by function, with a clear audit trail for every change.
What’s new in KSS-HOS
Know first, act faster, see every site clearly.
ASK KSS AI, now at head office.
Ask about your network in plain words — today’s sales, open alerts, reorder alerts, price schedules, receivables, attendant balancing — answered only for the sites each user is allowed to see.
Alerts on your phone
Alert groups send push notifications to the phones of the people responsible for each set of sites.
Plain-language alerts console
Every alert says what is wrong, why it matters and what to do — with its priority, how long it has been running, and each site’s local time.
Pump-fault and backup alerts
A pump stuck in fault, or a site whose backups are stale or have never run, raises an alert instead of going unnoticed.
Tank temperature and water
Tank cards show the probe’s temperature and water readings next to the volume, with the age of each reading.
Attendant balancing, from head office
Consult each site’s attendant balancing sheets and their electronic sign-off without phoning the station.
Per-user site access
Give each user an explicit list of the sites they may see; dashboards, reports and the assistant all respect it.
Self-service password change
Every user can change their own password, with a lockout after repeated wrong attempts.
Site software versions
See which KSS software release each site is running, checked automatically every night.
Reorder alerts across the network
See which sites have a grade that needs ordering, with hours of cover and the recommended quantity.
1 viewThe whole network
CentralPricing & policy
LiveStation rollups
GroupConsolidated finance
Why head office
From many stations to one accountable operation.
As a network grows, the cost is no longer at any single pump — it is the effort of pulling every station together, reconciling differences, and reporting a number leadership can trust. KSS-HOS removes that effort.
- Eliminate manual, end-of-month spreadsheet consolidation.
- Standardize pricing and policy across the whole network.
- Spot the underperforming or leaking station early.
- Give ownership a real-time, defensible view of the group.
Works with the suite
Built directly on KSS Station data.
The Head Office System reads the same records your stations already capture in KSS Station Fuel Management — so consolidation is automatic, not a second data-entry job. Pair it with Fleet and Terminal for one operating picture across the entire fuel business.
See the station system
Rollout
How head office comes online.
Connect stations
Each KSS Station site links to head office; its sales, stock, and pricing start flowing up.
Set the policy layer
Define central pricing rules, roles, and approval flows that govern the whole network.
Consolidate & reconcile
Network rollups, variances, and exceptions surface automatically for head-office review.
Report to ownership
Group-level reporting gives leadership one trustworthy, real-time picture of the business.
Put a head office above your stations.
Tell us how many sites you run and how you reconcile today — we will map KSS-HOS to your network. Want it tailored with your live screens? We will build the walkthrough around your data.